Subject indexing

Subject indexing is the act of describing or classifying a document by index terms, keywords, or other symbols in order to indicate what different documents are about, to summarize their contents or to increase findability. In other words, it is about identifying and describing the subject of documents. Indexes are constructed, separately, on three distinct levels: terms in a document such as a book; objects in a collection such as a library; and documents (such as books and articles) within a field of knowledge.

Subject indexing is used in information retrieval especially to create bibliographic indexes to retrieve documents on a particular subject. Examples of academic indexing services are Zentralblatt MATH, Chemical Abstracts and PubMed. The index terms were mostly assigned by experts but author keywords are also common.

The process of indexing begins with any analysis of the subject of the document. The indexer must then identify terms which appropriately identify the subject either by extracting words directly from the document or assigning words from a controlled vocabulary.^[1] The terms in the index are then presented in a systematic order.

Indexers must decide how many terms to include and how specific the terms should be. Together this gives a depth of indexing.